If you have both footnotes and endnotes defined in your document, Word displays the View Footnotes dialog box.Display the References tab of the ribbon.(Click on the Draft View icon on the status bar of the document.) Make sure you are viewing your document in Draft view.As a paragraph, you can easily format it just as you would any other paragraph. The footnote separator is inserted, automatically, by Word in its own paragraph. Jim would rather have the footnote separator align to the left column, rather than being indented. It lines up with the indented first line of a normal paragraph. Just above the footnotes and below the page's text is the footnote separator. In a future article, I’ll show you a workaround that works, but again isn’t intuitive and requires a bit of effort.When Jim prints his document, the footnotes appear as they should at the bottom of each page. It isn’t impossible to get notes to immediately follow a table, but as you can see, doing so impacts the entire document because you can’t insert additional footnotes to other text. Knowing ahead of time might save you a bit of angst because if you’re like me, you’ll think you’re doing something wrong and try a few more times, wasting time! You might think Word can handle this situation–it’s not unreasonable. So far, so good, but what happens when you add another footnote to text outside the table? Doing so confuses Word, as you can see in Figure F. When Word displays the footnote area, enter Rh negative ( Figure E).In the resulting dialog, choose Below text from the Footnotes dropdown ( Figure D), and click Insert.Instead, click the Footnotes group’s dialog launcher. Don’t click Insert Footnote, as you did before.
Once you do so, we can again add the Rh negative footnote to George’s blood type but position it immediately following the table as follows: Let’s explore that problem a bit.īefore you continue, if you’re following along with the demonstration file and you added footnotes, delete them and the additional text now. Doing so is only a problem if the document requires footnotes beyond the one table.
Let’s suppose that you want the table’s footnotes to immediately follow the table. If the arrangement works, great! In real life, things are often more complicated.
How to position footnotes following a table Word treats the footnotes in and out of the table as a single set, which may or may not be what you want. Now, let’s add a second footnote to some text outside the table ( Figure C).
You can work with your own data or download the demonstration.
I’m using (desktop) Office 365 on a Windows 10 64-bit system, but you can use older versions. TechRepublic and the author were not compensated for this independent review.
In this article, I’ll show you where the feature excels and where it fails.ĭisclosure: TechRepublic may earn a commission from some of the products featured on this page. The bad news only creeps in if you want the notes to immediately follow the table and include footnotes elsewhere in the document. The good news is, it’s possible, and it isn’t difficult. One of those instances is adding footnotes to a table. Microsoft Word is so comprehensive that it’s easy to expect that it can do anything we want, but it doesn’t always deliver.